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Hotel Info & Onsite Details

(2024 Event Details and Registration Timeline COMING IN SUMMER 2024!!!!!!)


HOTEL RESERVATIONS (2023):

IIABSC has a room block at The Westin Hilton Head Island Resort & Spa with a discounted room rate starting at : $224 + tax & $25 resort fee per room/per night (Run of house King/Queens).

*ROOM RATES ARE AVAILABLE ON: Sunday Evening 10/13 and Monday Evening 10/14

DEADLINES/ Room Block Guidelines:  Room Block/Discounted rates expire on September 6, 2024, or when all rooms have been sold. We do expect to sell out! Room availability is not guaranteed. Attendees are prohibited from reserving multiple rooms in one name and will be at risk of being dropped from our room block. Each room reservation is required to have a corresponding event registration.


Click Here to book your group rate for IIABSC 2023 Annual Convention or call The Westin Hilton Head Island Resort & Spa to book your Reservations.


*PLEASE NOTE: BE SURE TO ADJUST YOUR ARRIVAL & DEPARTURE DATES. Rates are available 3 days  post convention based on availability. If you are booking for nights outside of 11/5-11/7 you may need to call the hotel directly. If selecting dates outside of this date range, the online booking link may indicate that the rooms are sold out when they in fact may not be. 

All reservations that fail to arrive on the scheduled arrival date will be considered No-Shows and a charge of one night’s room, tax and Resort Charge will be posted to the individual Attendee’s credit card on file.


IMPORTANT: 

  • Guests are not permitted to hold multiple rooms under the same name. For each guest room reservation, you MUST have a corresponding conference registration with IIABSC or your reservation is subject to being dropped form our block.
  • You must be registered for the convention to reserve your hotel room.
  • Instructions for reserving your room will be included in your *automatic* registration confirmation email that you will receive after submitting your online registration.
  • The IIABSC group rate will be offered 3 days after the event based on hotel availability for those who wish to extend their stay.
  • Suites are not available at a group rate and must be reserved on your own if you are interested in that option.


*Registration Confirmation Emails are system generated so as soon as you register you should receive this confirmation/receipt of purchase. If you do not receive the confirmation email, then your registration has NOT been received by IIABSC. Be sure to include the email address to whom you want the confirmation to go to and you also have the option to send a copy of the receipt to alternate individuals if necessary.*


DressCode:

Business/ Cocktail 
Men: Coat and tie 
Women: cocktail dress or pantsuit 

Resort Casual  
Men: Jacket optional, casual pants or shorts with collared shirt or golf shirt. 

Women:casual dress, sundress, or pants/skirt/shorts with blouse or golf shirt. 

Casual  
Men: casual pants, shorts or jeans with golf shirt. 

Women:casual dress, sundress, or pants/jeans/skirt/shorts with shirt. 

Name badges

Name badges are necessary for all activities and can be picked up at the registration desk during regsitration hours. Name badges contain the various tickets as eligibility allows (read on for details).

Name badges are color-coded to help attendees recognize each others affiliation. First-time attendees will also have a ribbon on their name badges.

RED: Agents 
BLUE: Company Reps, Exhibitors, Sponsors
YELLOW: Spouses, Special Guests, Speakers
GREEN: Nonmembers

Door Prizes
Door prizes and drawings are for fully registered agency attendees only. Those eligible should find a sheet of yellow tear-off tickets in their name badge all marked with a number that is your number for the duration of the event. Please be sure to hang on to your tickets as we will be unable to accommodate the replacement of lost tickets.

At the entrance of each function, tear off one of your tickets and drop it into the Door Prize box. Prize winners will be announced at the end of each function. You must be present to win.

Exhibitor Prizes
Exhibitors have the option to give out their own prizes during Exhibit hall hours on Wednesday. Exhibitors should post winning names or business cards on a board that will be available in the exhibit hall. Agents will be instructed to check the board and all prize winners should be posted no later than 5:00 pm. Agents should see vendors in their booths to claim prizes.


Agents Passport Drawing

The prize for the Agents Passport Drawing is $500 cash. Agents must fully complete the Agents Drawing form, found in the program and turn in to the Agents Passport Drawing box located at the front of the exhibit hall. The winning form will be drawn and announced later in the Exhibit Hall.  YOU MUST BE PRESENT TO WIN!!


Agent Exhibit-Hall Prize Drawings

Agents have several opportunities to take home one of several great prizes in the exhibit hall. Drawing winners will be announced throughout.  YOU MUST BE PRESENT TO WIN!!