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ACT - Agents Council for Technology

​​IIABA’s Agents Council for Technology (ACT) is committed to providing agents and the industry with practical information and tools to help them use technology more effectively and to become more productive. 

Whether you are looking for the latest on Real Time, Commercial Lines Download, going paperless, agency security, or agency Web sites, you will find multiple articles and reports on these subjects and more.

Check it out at www.independentagent.com/act.​


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 ACT's web site is a great resource for agency technology, cybersecurity and marketing information


​​The Agents Council for Technology (ACT)​ Security Issues Work Group has collected several resources all on one place to help you protect your agency against tomorrow's threats. Review their Security Issues Guide to understand risks, discover solutions and check out the wealth of resources available. 

Summary pocket version​ also available for download.​

View full version webpage​ (outline below)


1.  Prevention

  • Mitigate Cyber Risk
  • Protect Passwords
  • Monitor Equipment in Real Time
  • Use Application Service Provider (ASP) systems for security

 
2. Knowledge

  • Stay on the right side of the law
  • Mobile devices increase security exposures
  • Educate & train staff
  • Electronic communication laws & best practices

3. Document Retention
  • Should it stay or should it go?
  • Go paperless
  • Protect confidential information
  • Document destruction

4. Security
  • Database encryption
  • Secure VoIP
  • Secure remote access of agency systems


This digital document provides a wealth of tools for compliance and protection in today's world of data breach and cybercrime. The intention is for it to be one comprehensive resource for all cybersecurity regulations in order to help agencies stay in compliance and avoid penalties.  

Outline below. View/download full document as well as links to an agency Cyber Policy Template on the ACT website.


  1. ​RIsk Assessment
  2. Written Security Policy
  3. Incident Response Plan
  4. Staff Training & Monitoring
  5. Penetration Testing/ Vulnerability Assessment
  6. Access Control Protocol
  7. Written Security Policy for Third-Party Service Providers
  8. Encryption of Non-Public Information
  9. Designation of Chief Information Officer
  10. Audit Trail
  11. Implementing Multi-Factor Authentication
  12. Procedure for Disposal of Non-Public Information



cyberguide.PNGHandling sensitive information is now one of the most critical responsibilities faced by the modern insurance agency.


​View ACT's 


IIABA’s Agents Council for Technology (ACT), in conjunction with the Big “I” Office of the General Counsel, is now offering members a sample text messaging opt-in form and sample terms and conditions to help agents meet the requirements of the federal Telephone Consumer Protection Act (TCPA).

DeathtoStock_texting.jpgFCC regulations say that an established prior business relationship does not exempt you from needing prior express written consent before sending commercial text messages. Even when they're one-on-one. Even when the client texts you first!  Get your copy of sample text messaging opt-in form and terms & conditions from ACT.   You must login


​Text messaging gives independent agents a quick and simple way to communicate with clients, on an individual or aggregate basis, regarding policy reminders, new product offerings, and risk management tips. The Federal Communications Commission (FCC) has broadly interpreted the TCPA to regulate nearly all text messaging.  The FCC’s interpretation of the TCPA appears to cover all commercial text messages even if they are sent to one person rather than multiple recipients. 

Additionally, unlike the rules for some other commercial communications, the FCC has ordered that an existing business relationship does not provide an exemption to the TCPA requirements of obtaining prior express written consent before sending commercial text messages.

Therefore, agents should ask clients to opt in to text messaging and provide messaging terms and conditions, even if the agency communicates via text only with existing or prospective clients or when texts are initiated by the client or prospective client.  Agents also need to understand the capabilities of their agency management system for text messaging.